(Includes comment cards)
Jan. 17-23 (closed on the 16th)
April 3-8
July 3-10 (closed on the 4th)
Oct. 2-7
In house sampling Oct. 10-14
1. Sociocracy meeting and elections templates: facilitator election and practice meeting (redo)
2. PPT Slides (final touches)
3. Go-to Meeting set-up progress
4.
5.
6.E-book: How to handle the complications of devices/software which are not supported by Cloud Library/Overdrive. Who to refer customers to when problem exceeds our knowledge? Are there contacts for customers to call directly? Is there a system in-house staffer who can troubleshoot for customers?
Information Services Team Minutes
Thursday Dec 8th Gulf Gate 9-12
In Attendance: Ellen India, Victor Lorand (EQ), Laurie Bates-Weir (GG), Lisa Lombard (NSL), Brett Pike & Lisa Hendriks (Selby), Marisa Reichert (NP)
OLD BUSINESS
ü All content should be created in Powerpoint using the 1920 x 1080 template (16:9)
ü All content should be applicable to the majority of SC libs
ü One consistent look (color, font) or varied?
ü SC Logo on bottom right- please make white surrounding it transparent or use another version for contrast on the slide (See official logos here)
ü All slides for Final System Slides should be approved by majority
ü Final System Slides should be completed by Feb 2017 meeting
ü Completed slides will be put on Sharepoint
NEW BUSINESS
Electronic Frontier Foundation- defending your rights in the digital world
Library Freedom Project-intellectual freedom and surveillance threats, TOR browser installed for patrons to protect against surveillance
Mary Brown and Erin Clay will be organizing update to list and marketing of devices
Next Meeting- Thursday February 2, 9 am-12 noon in Gulf Gate Conference Room
Information Services Reboot Team Minutes and addenda
August 25, 2016 9 – 12:00 at Gulf Gate
In Attendance: Ellen India, Lisa Lombard (NSL), Katresa Gardner (VPL), Jeffrey Austin (Info Central), Victor Lorand (EQ), Ana Chico (FPL), Lisa Faber (GG),
Minutes: Ellen India
[Addendums]: [Victor Lorand]
{Addender: Susan Cortright}
)3rd addender(
(etc.)
OLD BUSINESS
Technology questions/concerns passed on to Andrea Taylor as new Technology Coordinator and leader of TECH Team: Fax Machines, private print job retrieval (Patrons use last 4 digits of SSN instead of Password to retrieve print jobs), wireless printing, Color printers for patrons (not requested enough), Wireless Hotspots, SUNCAT Keyword default, Too costly for SUNCAT to offer the “Did you mean””? for misspelled items, Uniformity of in-house checkout procedures for iPads, Laptops, Notebooks[Victor mentioned that Jacaranda and EQ have conferred to make a Check-out procedure and forms that can be used by both- will attach, VL],(Digital Labs have diff requirements)
Andrea is also the contact for all technology/database handouts or training.
Website will be undergoing new design (Vision) to allow for easy mobile access and other new features
Internal Resource Sheet that would list staff’s special skills and interests that could serve as resource to other staff. For instance, if someone were especially interested or adept at genealogy research, they could be available to help less skilled staff members. Now on Sharepoint here: https://employeenet.scgov.net/sites/SCG4/Libraries/InsideLib/Lists/Staff%20Skills%20Talents%20and%20Interests/AllItems.aspx
Sharing Information: Wiki or SharePoint is preferred. Ellen has cleaned out old files no longer used in I drive. SharePoint files for this team can be put in Systemwide Teams and Projects-Information Services Links
Roaming Feedback- How could it work better? [Team members shared their roaming practices at their branches, VL, Ellen/Jeffrey mentioned? Selby is using Kindle Fires for roaming, and Ipads are on order]
Calendar and Room Management software options being considered, please provide feedback. [Ellen mentioned that “call Ellen is not the password to the demo (which is rudimentary- empty) and suggested the best thing is to look at the example websites
Ellen mentioned that Wandoo has no posting of book reviews/sharing feature
Elllen mentioned that desirable features include: Room utilization stats, recurring requests by patron---the new Evanced spaces may require staff to do recurring requests
Another desired feature: ability to publish room requests directly to the Calendar]
“Light” Bluecoat filter on PCs at Reference desks for staff, approx. 2 per library. Work with your Manager to determine Asset tag #s. [Ellen said,to test if still blue-coated- try going to poker.com]
NEW BUSINESS
Brightboard standardized slides need to be redone. Andrea Taylor has graphics for products if you need. Ellen sent out official County logo to be used (bottom right corner of each slide), and old slides for ideas.
[Lisa Faber mentioned that there is no Access Videos slide]
OverDrive is adding 3 new Coloring books, and Flipster will add one too. These pages can be copied without having to worry about copyright infringement for library programs
{Correction: Opulent Bazaar coloring book does not allow printing. Now I know what to look for before ordering in the future. My meeting with OD thought it was pointless to offer coloring books without printing ability.
Susan Cortright }
Brain HQ as a possible new database?
[Victor gave a beginning presentation on Sociocracy/Dynamic Governance and emailed info after the meeting- suggesting to try it for running committee meetings]
[Other info given out: Ellen informed that it is now allowable to put the titles of movies on the website but not Facebook and Twitter]
Next Meeting- Thursday Dec 8th at Gulf Gate 9-12
Hello Information Services Staff,
The Evanced programs we are currently using will not be supported in the near future. We have been looking at the “New Core” of programs Evanced has, and continue to evaluate them.
We would also like your help in evaluating some other possibilities for Library Calendar and Room Management. Vendors must have both elements so the room management can interact.
Please take a look at these two other options and check out the Libraries that currently use them so you can see what it looks like on their website. Is it attractive, easy-to-use? Please make a list of questions you might have for each vendor. Andrea Taylor and I will try to get the answers and appreciate your feedback!
LibCal (Springshare)-
URL: http://sclibs.libcal.com/
Admin: ajtaylor@scgov.net
Password: call Ellen
Libraries that use LibCal (use drop down menu to find list)
Communico http://communico.co/
Prince George’s County Memorial Library System http://www.pgcmls.info/
Queens Library http://www.queenslibrary.org/
Cuyahoga County Public Library http://www.cuyahogalibrary.org/default.aspx
I will schedule our next meeting for sometime in late August/early September, and we can talk about it there.
Please send me any other Agenda items you might have.
Thanks!
Ellen India
à It was brought up that patrons are often confused by the location of materials when they are using the catalog.
- Jane suggested a “where is it map” for materials in the catalog
2. à FOLLOW UP: How will the data for the (special skills of staff) sheet be collected and how will it be shared?
3. NEW TOPIC: Adding user guides to databases and other resources under the “Research Help and More” section of the website.
à Example: Manatee County Libraries have guides for their databases that can be clicked on and opened.
à FOLLOW UP: Check with Laurie and EIT (?) to see how we could provide guides (as PDFs) on the site.
4.à FOLLOW UP: The option to use FaxScan24 has been paused for consideration. Alternatives, such as Envisionware’s “Library Document Station” are to be researched.
5. Team agreed to distribute the United Way 211 Manasota materials to libraries.
FOLLOW UP: Ellen will send out the materials to the libraries. IS Team will train and inform staff of the resource and distribute/make available the promo materials7.(Inserted by Victor, not in Rino's notes:) (SCPLREFREPS.pbworks.com wiki) Follow-up- Victor will demo how to do minutes and agendas (for example), so that everyone with a username and password can revise/contribute.
8. à NEW TOPIC: Blue coating on the iPads (and other devices)
- Victor brought up the fact that the lone patron that borrowed an iPad was blue coated.
- It was mentioned that there is a printed form that can be submitted from unblocking.
à 3D printers were brought up during the discussion of devices (Follow-up?)
10. Wi-Fi Hotspots (Follow-up?)
11. Sociacracy: something to share/think about:
http://www.governancealive.com/wp-content/uploads/2009/12/CreativeForces_9-2012_web.pdf
What is it about?
It’s a progressive way to run organizations, committees, businesses- has been successfully used in the Netherlands…has different names- Circles of Consent, Sociacracy:
https://en.wikipedia.org/wiki/Sociocracy
12.
The Information Services (IS) Reps Standing Committee is charged with guiding and evaluating IS strategic plan implementation. In addition, it provides consulting services to the management team and other system committees on IS policies, acquisitions, customer service, staff development, and other relevant issues.